Excise -

A calm, objective account of what happened. Avoid using emotional or opinionated language.

How to Write Up an Employee: 11 Common Situations - BambooHR excise

Explicitly cite the section of the Employee Handbook that was violated. A calm, objective account of what happened

A write-up is a formal record used to document a serious conduct or performance issue. It serves as a "paper trail" to ensure decisions are based on facts rather than personal judgment. excise